§ 1
Organizers, time and duration
1. The congress “1st Occupational Therapy Europe Congress” (hereinafter referred to as the “Congress”) is organized jointly by the Polish Association of Occupational Therapy and Occupational Therapy Europe, which brings together 3 largest European organizations dealing with occupational therapy: European Network of Occupational Therapy in Higher Education (ENOTHE), Council of Occupational Therapists for the European Countries (COTEC) and Research in Occupational Therapy and Occupational Science (ROTOS). The Congress takes place from the 15th to the 19th of October 2024 in Kraków.
2. The Congress Service in the field of registration, payment and other organizational activities is provided by Mazurkas Travel Biuro Podróży Sp. z o.o., Al. Wojska Polskiego 27, 01-515 Warsaw, NIP: 522-000-29-95.
3. The participant acknowledges that registering for the Congress (section 4 below) is tantamount to accepting these Regulations.
4. Detailed information about the Congress and the program can be found on the Congress website: https://ot-europe2024.com/
5. During the Congress, participants will be presented with the forms of activity prepared for them, which will be defined by separate programs. The programs referred to in the preceding sentence will be posted on the website: https://ot-europe2024.com/
§ 2
Rules for participation in the Congress
1. The participants accept the established rules for the course of the Congress, its program and undertake not to influence its change and not to disturb the course of the Congress.
2. Congress Organizers might conduct a photo report of the Congress for documentation (e.g. reports), information (available on the Congress website and other websites), promotional actions and archiving (in the field of recordings and photo coverage).
3. By participating in the Congress, the Participant agrees to the recording and use of his image for the purposes indicated in sec. 2 above, without the right to remuneration in this respect. The consent covers the dissemination by the Organizers of the image recorded in connection with participation in the Congress by: recording, reproducing using any techniques, disseminating, using, placing on the market, lending, public performance, inserting, displaying, reproducing, broadcasting, public sharing, archiving.
4. The established rules of participation in the congress referred to in these regulations may be changed according to the restrictions introduced by the government of the Republic of Poland.
5. Congress fees do not include accommodation and travel. Delegates are responsible for any costs incurred in respect to travel and accommodation.
6. By participating in the Congress, the participant consents to being contacted by the Organizers regarding future editions of the Congress.
§ 3
Changing the Regulations
1. The Organizers reserve the right to amend the Regulations, in particular due to changes in generally applicable laws and the need to adapt the Regulations to this change, change the Congress program, and increase the security measures accompanying the Congress.
2. The amendment to the regulations will come into force upon its publication on the Congress website.
§ 4
Safety rules
1. During the Congress, it is forbidden to manifest one’s worldview, including in particular political views. It is forbidden to conduct commercial, promotional and advertising activities during the Congress, except for cases when a given entity has obtained a separate consent from the organizer of the Congress.
2. The Organizer of the Congress, in the event of disturbing public order by the Participant, is entitled to remove him from participation in the Congress by blocking the possibility of participating to individual sessions of the Congress. In order to ensure safety during the Congress, the Congress organizer may record the course of the Congress.
§ 5
Processing of personal data
Pursuant to Art. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27th 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (general regulation on data protection , hereinafter referred to as “GDPR”) MIKON informs that:
1. The administrator and processor of your personal data is Mazurkas Travel Biuro Podróży Sp. z o.o.
2. Your personal data will be processed in order to: prepare, organize and conduct the Congress and service after the Congress, including the settlement of the Congress, both financial and substantive. The legal basis for the processing of your personal data results from art. 6 sec. 1 lit. a), b), c) and f) GDPR.
3. Providing your personal data by you is voluntary, but in relation to the data: first name or names, surname, e-mail address, affiliation, IP – necessary to participate in the Congress.
4. Your personal data provided in the registration form may be transferred to entities providing technical and IT support for the Congress and bodies co-financing the Workshops in the field of cost settlement. Your personal data in the form of an image may be recorded in photos or videos.
5. In the event of changing the formula of the Congress to “on-line”, lectures during the Congress will be held via the application provided by Mazurkas Travel Biuro Podróży Sp. z o.o.
6. Your personal data provided in the registration form will be processed until the end of the Congress and then for the period of limitation of claims that may arise from participation in the Congress. Your personal data in the form of an image will be processed as part of the coverage of the Congress.
7. You have the right to: obtain information about the processing of personal data and rights under the GDPR, access and rectify your data, and the right to delete personal data from the administrator’s files (unless further processing is necessary for the performance of legal obligation or to establish, assert or defend claims), and the right to limit processing, object to processing – in the cases and under the conditions specified in the GDPR.
To the extent that the processing takes place on the basis of consent, you also have the right to withdraw consent at any time without affecting the lawfulness of the processing which was carried out on the basis of consent before its withdrawal. Withdrawal of consent to the processing of personal data may be sent by e-mail to the following address: info@ot-europe2024.com
8. Your personal data will not be subject to automatic decision making or profiling.
9. You have the right to lodge a complaint with the President of the Personal Data Protection Office if you believe that the processing of your personal data violates the provisions of the GDPR.
§ 6
Cancelation policy
1. Requests for registration cancellation must be addressed in writing to Mazurkas, sent by email to info@ot-europe2024.com
2. Cancellations received before 1st of July 2024 will be full refund less 30 EUR administration costs.
3. Cancellations received from 2 July until 15 August 2024: 50% refund.
4. Cancellations received on or after 16 August 2024: no refund.
5. Please note that refunds will be processed within 30 days upon receipt of the cancellation letter.
6. Reimbursements will not be granted for late arrivals, unused services, unattended events or early departure from the event.
§ 7
Final Provisions
1. The Organizer of the Congress reserves the right to cancel the Congress, change the program and formula. The information about the cancellation of the Congress will be announced on the Congress website referred to in §1 sec. 4. The organizers of the Congress will not be obliged to the Participants to any compensation or compensation in this respect, or to reimburse the costs incurred in order to participate in the Congress.
2. The Organizers of the Congress do not bear any responsibility in the event of deterioration of health or illness (including SARS-CoV2) of a participant during the Congress.
3. In matters not covered by the Regulations, generally applicable provisions of law shall apply.